Receptionist - Dubai, UAE - Move One

Receptionist - Dubai, UAE - Move One...

Position Purpose 
The Receptionist is the first point of contact for visitors and callers at the Move One headquarters and provides full support on all administrative duties as required.
Responsibilities/Duties/Functions Tasks
Meet and greet visitors, provide security badge, HSE information and specific documents (ie application forms).
Ensure visitors are looked after at all times, directs them to specific destinations and notifies appropriate person of visitor's arrival.
Handle the Move One switchboard, provide information, direct callers appropriately and take and deliver messages.
Purchase and coordinate refreshments and/or snacks for guests, including for meetings, internal conferences and events.
Maintain a tidy and clean appearance of the reception area, kitchen and all common areas and conference rooms.
Responsible for tracking company owned equipment by maintaining Master Proof of Acceptance (POA) list and individual POA's for each employee (for example – mobiles, laptops, building access cards, Health Insurance cards and parking cards).
Maintain Master Telephone list with list of allocated mobile phone, telephone plan, telephone limit etc and sharing information regularly with Finance department.
Responsible for incoming and outgoing facsimiles, mails, couriers, and the distribution of received mail to the concerned personnel.
Monitor office supplies', inventory, ordering and distribution.
Monitor kitchen / pantry supplies', ordering and replenishment.
Coordinate with the Move One telecommunication service provider (ordering handsets and sim cards, activating and deactivating services)
Update and maintain the company telephone list and office seating plan.
Assist Sr. Recruiter in preparing new hires and on-boarding documents.
Assist HSSE team with performing the daily and weekly Safety Check.
Manage conference room booking and reservations.
Interact professionally with other employees, customers and suppliers
Provide general administrative and clerical jobs for other departments.

Job Details

Posted Date: 2018-12-25
Job Location: Dubai, United Arab Emirates
Job Role: Administration
Company Industry: Distributions and Logistics
Joining Date: 2019-01-06

Preferred Candidate

Career Level: Entry Level
Gender: Male
Degree: Bachelor's degree

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