Construction Secretary

Construction Secretary...

• Attended project meetings, recorded transcripts of discussion and required follow-up.
• Created and updated Excel spreadsheets.
• Accurately created and tracked Time & Material documents used for subcontractors to bill for work performed in addition to original contract.
• Analyzed AIA pay applications submitted by subcontractors; confirmed accuracy of numbers and inclusion of proper legal documentation.
• Composed correspondence and requests for quotes to subcontractors using Microsoft Mail Merge.
• Processed payroll for laborers.
• Accurately maintained Master Time Sheets for salaried personnel.
• Processed change orders, quote requests, directives, etc. using HBE's database CMiC.
Served as a professional and knowledgeable first point of contact; managed phone calls and visitors.


• Provide quality office assistance to a borough office of six inspectors; construction, building, electric, plumbing, fire and housing; for borough community of 12000
• Accepted permit applications and fees for both new, renovation and minor construction projects
• Maintained data entry for proposed plans and collaboratively worked with inspector team to facilitate approval process
• Upon completion of review, issued permits to contractors/residents; providing inspection requirement lists that provided office clients with necessary conditions for work to proceed
• Managed schedule for office, maintaining meeting times and required appointments for all six inspectors
• Constantly reviewed active files and followed up with contractors to ensure compliance with set timelines
• Compiled & submitted monthly construction reports to the state

Job Details

Posted Date: 2019-01-22
Job Location: Riyadh, Saudi Arabia
Job Role: Secretarial
Company Industry: Construction
Monthly Salary: US $1,500

Preferred Candidate

Career Level: Mid Career
Gender: Male
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen

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